Personal Information Banks
This publication is required by the Freedom of Information and Protection of Privacy Act. Under the act, individuals may request any record of information in any form including a letter, report, computer tape, microfilm, videotape, sound recording, electronic document or email.
The Directory of Records lists the types of records held by ministries and some provincial agencies.
Note: not all records listed in the Directory of Records are available through Freedom of Information requests. Find out what is unavailable.
This directory divides government record holdings into 4 categories:
- personal information bank - personal information organized by an individual's name or other personal identifiers
- public records - personal information available to all members of the public
- general records - general information that is not part of the personal information bank or public records
- common record - a personal information bank that is common to more than one organization
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Data dictionary
| Column | Type | Description |
|---|---|---|
| UniqueID | Numeric | |
| Ministry | Text |
The ministry name |
| Institution | Text |
The institution name |
| Title | Text |
The title name |
| Authority | Text |
The authority |
| Information maintained | Text |
The information maintained |
| Retention Period | Text |
The retention period |
| Users | Text |
The users name |
| Uses | Text |
The use |
| Individuals in bank | Text |
The individuals in bank |
| Disposal policy | Text |
The disposal policy |
Additional information
- Last updated
- May 29, 2025
- Created
- May 29, 2025
- Format
- application/csv
- File size
- 908.7 KiB
- Licence
- King's Printer for Ontario
- Name
- Personal Information Banks
- Type
- Data
- Language
- English
- Data made public date
- December 31, 2019
- Validation status
- success
- Validation timestamp
- 2025-05-29T19:35:18.353653
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